Managing Your Grant

PIs must ask RCSA for an extension at least 60 days prior to the termination date of the award. Gather the following information and submit your request via your PRISM portal account: 

• Justification for the additional time 
• Estimated budget remaining for use in the NCE period 
• Additional time needed (six or 12 months) 

PIs must email the Program Director for their award and explain the circumstances of the transfer request. Then, gather this information and submit transfer request via your PRISM portal account.: 

• Amount of remaining award funds for transfer 
• Capital equipment purchased with RCSA funds that will be transferred to your new institution 
• Last date of employment at current institution and first date of employment at new institution 
• Research approvals required at your new institution 
• Contact information at your new institution 
• Description of progress to date 
• Plan for project at new institution 
• Changes to project needed due to transfer to new institution 
• Endorsement letter from new department chair and countersigned by institutional Authorized Organizational Representative (AOR) 

RCSA does not require a refund for unspent amounts less than $300. For refunds of $300 or more, please mail the refund check to: 

Research Corporation for Science Advancement 
Attn: Randi Jo Willmeng 
4703 E. Camp Lowell Drive, Suite 201 
Tucson, AZ 85712

RCSA must be acknowledged in publications and other materials (including any websites, posters, presentations, and other representations of the project) that arise from research supported by the award. A sample statement is: “Financial support for this publication results from grant #SA-ABI-2023-078a from Research Corporation for Science Advancement.” 

If your award was funded by an RCSA partner foundation, your acknowledgement statement must include the partner’s name. See the acknowledgement section of your grant agreement (Acceptance of Conditions) for the partners you must include. 

Annual report is due 30 days after the anniversary date for each year of the project, including no cost extension years. Final report is due 60 days after the grant end date. 

Please review your signed grant agreement (Acceptance of Conditions)* for the percent of fringe benefits and annual summer salary allowed for your grant. Although exceptions may be granted with prior written approval, these costs are unallowable for RCSA awards

• Fringe benefits for undergraduates, graduate students and faculty beyond the percent of salary/wages/stipends allowed per grant agreement*
• Faculty academic year salaries (non-doctoral and doctoral departments), except non-tenure track research faculty 
• Faculty summer salaries for PIs with a primary appointment in a doctoral degree-granting department, except non-tenure track research faculty 
• More than the amount allowed per year in faculty summer salaries for PIs with a primary appointment in a non-doctoral degree granting department. Check grant agreement* for limit. Faculty summer salaries are not allowed during a no-cost extension period.
• Graduate student tuition not prorated to effort on RCSA project
• Publication costs over $5,000 over the life of the award 
• Visa costs
• Building construction or renovation (bricks and mortar) 
• Administrative and support staff costs, or Institution services (including copying, reproduction, postage, instrument maintenance, and other routine services) 
• Books and journals 
• Indirect costs on Cottrell Scholar awards